Staff Accountant
Job Title: Staff Accountant
Department: Accounting
Type: Full-time, Hourly
Location: Hybrid – In-Office 3 days per week
Reports to: Senior Accountant
Summary:
Maintains accounts payable and accounts receivable records and assists the accounting department in ad hoc, monthly, and year-end duties
Responsibilities:
Accounts Payable
- Enter payable invoice data into accounting system
- Maintain the accounts payable aging file and report weekly
- Reconcile account statements
- Input credit card charges into system with correct project costing
- Verify the accuracy of accounts payable invoices. Communicate with vendors as necessary to resolve discrepancies
- Ensure credit card receipts are received and entered
- Utilize new vendor process to include all required documentation is communicated
- Ensure the proper authorization and allocation has been made for each payment
- Assist with expense report verification and disbursement
- Develop weekly payables list and own the process until complete
- Collaborate with accounting team to develop and implement processes and procedures within accounts payable
Accounts Receivable
- Enter accounts receivable invoices and communicate to customer
- Provide payment instructions to customers and take credit card payments as necessary
- Send invoice and other information required for payment to customer in a timely fashion
- Work with production to ensure payment and delivery are in synch for deposit orders
- Coordinate with Shipping Manager to add exact freight costs into final billing where required
- Own the AR aging report and perform collections calls as necessary
General Ledger/Other Duties
- Maintain the daily cash report and report daily to management
- Enter necessary records for each transaction within & outside of accounting system
- Maintain the daily cash report and report daily to management
- Assist with monthly close by making journal entries and accruals as necessary
- Ensure timesheet entries are correct and completed in a timely fashion
- Assist with annual financial statement review/audit
- Assist in physical inventory and cycle counting processes
- Collaborate with Senior Accountant and others on cost accounting to ensure production systematic moves are made in an accurate and timely fashion
- Respect confidentiality of all accounting information
- Additional duties as assigned
Qualifications:
- Knowledge of Microsoft Excel functions
- Experience with the AP functionality of QuickBooks, SAP B1, or similar accounting system desired
- Data entry accuracy and attention to detail
- Good problem-solving skills
- Proficient oral and written communication skills
- Excellent knowledge of basic accounting concepts
- 1-2 years in an accounting role. Vendor facing experience preferred.
- High school diploma required.
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